EVENT FORM
Please complete an event form by clicking on the link
below, which can be automatically submitted to:
Linda Lauezzari
Chairman's Office
Harlow Council
Civic Centre
The Water Gardens
Harlow
Essex
CM201WG
Tel: 01279 446201
E-mail: linda.lauezzari@harlow.gov.uk
https://harlow.firmstep.com/popup.aspx/RenderForm/?F.Name=EFRurt2KouW
THE CHAIRMAN AND VICE
CHAIRMAN OF THE COUNCIL ENGAGEMENTS
It is hoped that the following notes will be of assistance to
you. They are fairly general, as there are many types of functions.
Please do not hesitate to contact the Chairman's Office should you
wish to discuss the function or obtain further advice especially on
the matters raised below. Telephone: Joan McGregor on 01279
446001.
Timing: If your function is a dance; then half
an hour or three quarters of an hour after the start would be
appropriate for the Chairman/Vice Chairman to arrive. If a dinner
is involved; about ten minutes beforehand in order to meet your
officers. If a sports day; it is suggested that the Chairman/Vice
Chairman should arrive in time for the finals and prize
presentation.
Arrival: The Chairman/Vice Chairman should be
met on arrival, escorted to his/her place, and the appropriate
introduction made.
Precedence: The Chairman/Vice Chairman of the
Council is the first citizen of the town, and has precedence in all
places in the town, (except when the Queen or her representatives
are present). Therefore the Chairman/Vice Chairman should be in the
chair or on the immediate right of the person presiding. The
precedence of the Chairman/Vice Chairman of the Council should also
be reflected in the order of speech, presentation etc, as might be
appropriate for the particular event.
Toast list or Agenda's: A copy of the
toast list or agenda showing the order of proceedings should be
supplied as soon as the details have been finalised. If you wish
the Chairman/Vice Chairman of the Council to speak, please also let
him/her have details of the subject and points to which he should
refer and the names of any person to whom reference should be made.
It would also be helpful to have some background notes on your
organisation, i.e. aims and activities.