Licensing Act 2003 - club premises certificate

You will need a club premises certificate if you want to use your premises to:

  • sell or supply alcohol to members or guests
  • provide regulated entertainment to members or guests

To apply for a certificate, your club must make sure that:

  • it has premises that are occupied and used regularly for club purposes
  • alcohol and entertainment is only provided to members and their guests
  • only someone 18 or older who is nominated by the club can serve alcohol or buy it for the club
  • there is no arrangement for anyone to benefit financially from buying or selling alcohol
  • new members wait two days from their application before getting membership privileges
  • it is established and conducted in good faith
  • it has at least 25 members

To apply for a certificate, you need to:

  • complete the application form
  • submit the application form either
  • submit a plan of the premises
  • submit a copy of the club rules
  • submit a club operating schedule
  • pay the fee (depends on the rateable value of your premises)

Once you have made an application, you will need to:

  • advertise your application on the outside of the premises using the public notice form (pdf)
  • advertise your application in the local newspaper using the public notice form (pdf)
  • send copies of the application, plan of the premises and operating schedule to responsible bodies

Once we receive your application, we will:

  • acknowledge it within five working days
  • allow 28 days for representations

Representations can be made against your application. Representations can be made by:

  • a person living in Harlow who is likely to be affected by the licence.
  • a person involved in a business in Harlow who is likely to be affected by the licence
  • a responsible body

If we receive any representations, we will take the application to a hearing for councillors to consider. We will then notify you of their decision.

If we do not grant your certificate, we will not refund your fee, but you can appeal the decision by writing to us. Appeals are made to a Magistrates' court within 21 days of notice of the decision.

If we do not receive any representations, we will grant the certificate.

If we grant your certificate, it will be valid unless you surrender it or we revoke it. Although you do not need to renew your certificate each year, you will need to pay an annual fee. You will need to pay the fee on the same date as when we granted your licence.

If your premises licence is lost, damaged, stolen or destroyed, you will need to let us know by filling in the notification form (pdf)

If the name of your club changes or your club rules change, you will need to let us know by filling in the change of club name form (pdf)

If the address of your club changes, you will need to let us know by filling in the change of club address form (pdf)

Apply to vary a certificate

Minor variation

If you want to make changes to your licence, but these will not affect the licensing objectives, you need to apply for a minor variation.

To apply for a minor variation, you need to:   

  • complete the application form (pdf)
  • send the application form to the Licensing Team
  • submit a copy of your premises licence
  • pay the £89 fee (cheque payable to Harlow Council)

Once you have made an application, you will need to:

  • advertise the application on your premises using the public notice form (pdf)      

Once we receive your application, we will:

  • acknowledge it within five working days
  • allow ten days for representations    

We will notify you of our decision within 15 working days, after the ten day consultation period.

Full variation

If you want to make changes to your licence, and these changes will affect the licensing objectives, you need to apply for a full variation  

To apply for a full variation, you need to:

  • complete the application form (pdf)
  • send the application form to the Licensing Team
  • submit a copy of your premises licence
  • submit a plan (if there is a change to the layout of the premises)
  • pay the fee (depends on the rateable value of your premises)

Once you have made an application, you will need to:

  • advertise your application on the outside of the premises using the public notice form (pdf)
  • advertise your application in the local newspaper using the public notice form (pdf)
  • send copies of the application, plan of the premises and operating schedule to responsible bodies (pdf)

Once we receive your application, we will:

  • acknowledge it within five working days
  • allow 28 days for representations

Representations can be made against your application.

If we receive any representations, we will take the application to a hearing for councillors to consider. We will then notify you of their decision.

If we do not grant the variation to your certificate, we will not refund your fee, but you can appeal the decision by writing to us. Appeals are made to a Magistrates' court within 21 days of notice of the decision.

If we do not receive any representations, we will grant the variation to the certificate.

Apply for the review of a premises certificate

To apply for a review of an existing licence, you need to:

  • complete the application form (pdf)
  • send the application form to the Licensing Team